Alternatively, you can click the button New with a plus icon on it. Type the name for your new wiki page and click the Create button. Once you are done, just save the page you created.
Did you find it helpful? Yes No. Ignite your vision. Each template contains the company logo and a format that everyone has agreed to use. When members create a new file from the document library, they can easily select which template they want to use. As team members add files and collaborate on documents, they organize the library by adding columns and creating views to help them find documents quickly.
For example, the site owner adds a "Project Name" column so members can filter or sort by that column. Other team members add public views that group by fiscal quarter, and filter for contracts that expire within six months.
Each member also creates personal views to help them find information quickly and complete their work. After much discussion at a staff meeting, the team decides to set alerts at the library level to report updates once a week. Each member can decide how to set up additional alerts or RSS feeds on specific files, as necessary.
The team also commits to an important "best practice" in this new world of collaboration. When members want to share a document, they resist the temptation to attach it to an email message, and instead email a link to the document. Emailing a link is easy to do from the library and points people to the latest version on the team site.
A critical responsibility for this team is proposing marketing campaigns to drive sales and revenue.
When team members develop a new campaign plan, they co-author documents and track minor versions of the files. Co-authoring lets multiple people edit a document at the same time, without having to worry about reconciling changes. If they make a mistake in one version of a document, they can restore a previous version. When they finish the campaign plan, they can create a major version and then send it for approval by their legal department and their manager.
When the file is approved, other employees in the company can view the file. The site owner researches the online documentation and training, and learns how to set up a workflow, associate it to the library, and automate the process of gathering feedback, collecting signatures, and publishing the final document. After three months of use, the Documents library and site have become critical to the marketing team and helped improve their productivity and visibility throughout their enterprise.
They can't imagine working without it, and are exploring other ways to use SharePoint technologies to collaborate better. Here are some ways to work with libraries and make them more useful for your group organized loosely from basic to more advanced :. Use and create views You can use a view to see the files in a library that are most important to you or that best fit a purpose. The contents of the library don't change, but each view organizes or filters the files to make them easier to find and to browse in a meaningful way.
For more information about views, see Create, change, or delete a view of a list or library. Track versions If you need to keep previous versions of files, libraries can help you track, store, and restore the files. You can choose to track all versions in the same way. Or you can choose to designate some versions as major, such as adding a new chapter to a manual, and some versions as minor, such as fixing a spelling error.
To help manage storage space, you can optionally choose the number of each type of version that you want to store. Tip: If your team plans to use co-authoring, we recommend turning on at least major versioning in the library, just in case someone makes a mistake and uploads a document of the same name in a library where everyone is co-authoring.
This way, if you lose changes, you can restore a previous version of the document. For more information about versioning, see Enable and configure versioning for a list or library. When you check out a file, you ensure that only one person can edit the file until it is checked in. You can require documents to be checked out in libraries that contain sensitive documents, or when you want to carefully track the evolution of documents.
But be aware that requiring checkout will make it impossible for people to co-author documents. Using check-out, people will be prompted to leave a comment about what they changed in the document, but check-out will also slow down the editing and reviewing processes. For more information, see Document collaboration and co-authoring or Check out, check in, or discard changes to files in a library.
Edit files from desktop programs When you store documents on a SharePoint site, you can create, edit, and co-author documents directly from compatible desktop programs, such as Microsoft Word or PowerPoint, without even going to the site. For example, you can edit a PowerPoint presentation at the same time as other people are editing it also known as co-authoring.
You can also manage check-in and checkout directly from PowerPoint. In addition, you can use OneDrive for work or school or Outlook to take library contents offline, work with them from a remote location, and then smoothly synchronize changes when you come back online.
Stay informed about changes To stay updated when documents in a library change, set up alerts, subscribe to RSS feeds, or follow documents. The main difference between alerts, RSS, and following are where you receive the notifications.
Both alerts and RSS feeds inform you about updates, and both allow you to customize how much information you receive. You can set up alerts or RSS to find out when anything changes in a library. If you care about only a specific document, set up an alert or follow the document.
Alerts can arrive as email or text messages. RSS notifications arrive in a consolidated feed that you can read in Outlook or another feed reader. For more information about notifications, see Create an alert or subscribe to an RSS feed.
Require document approval You can require documents to be approved before everyone can see them. Documents remain in a pending state until they are approved or rejected by someone who has permission to do so. You can control which groups of users can view a document before it is approved. This feature can be helpful if your library contains important guidelines or procedures that need to be final before others see them. Set permissions SharePoint groups and permission levels help you to efficiently manage access to contents.
By default, permissions on libraries, folders within libraries, and documents are inherited from the site. Assigning unique permissions to a specific library or document can help you to protect sensitive content, such as contracts or budget information, without restricting access to the rest of the site.
For more information about permissions, see Understanding permission levels in SharePoint. Create workflows A document library or content type can use workflows that your organization has defined for business processes, such as managing document approval or review.
Your group can apply business processes to its documents, known as workflows, which specify actions that need to be taken in a sequence, such as approving documents. A SharePoint workflow is an automated way of moving documents or items through a sequence of actions or tasks. Three workflows are available to libraries by default: Approval, which routes a document to a group of people for approval; Collect Feedback, which routes a document to a group of people for feedback and returns the document to the person who initiated the workflow as a compilation; and Collect Signatures, which routes a document to a group of people to collect their digital signatures.
Note: Only the three-state workflow is available in SharePoint Foundation. The deprecated site templates will be removed completely from the next version of SharePoint. Team collaboration site A site collection to support authoring and collaboration tasks. Often, this kind of site includes collaborative content that is not published but only used internally.
For example, a team collaboration site collection might contain a site for each team in your organization to use to plan projects, coordinate tasks, record meeting notes, and store team documents. Published Internet site A site collection for publishing content to anonymous Internet readers. A small number of authors create and publish content for many readers. For example, you might use a published Internet site to provide information about company products or services to customers.
You can implement publishing sites in a single site collection, where authoring and publishing tasks are performed on the same site. You can also implement publishing sites as two or more site collections that separate the stages of authoring and publishing.
Content is created on one or more authoring site collections, and is displayed on one or more publishing site collections by using the Cross-Site Collection Publishing feature in SharePoint Server. For information about how to decide which publishing method to use, see Plan for Internet, intranet, and extranet publishing sites in SharePoint Server.
For information about cross-site publishing, see Plan for cross-site publishing in SharePoint Server. You create sites in your site collection to partition your content so that you can have finer control of the appearance and the permission to the content. You can also have different features available on the various sites in your site collection. You can use a site template with its default configuration, or you can change the site's default settings through site administration, and then save the site as a new template.
For more information, see Create and use site templates. You cannot save a SharePoint publishing site collection or site as a template. If you activate the SharePoint Server Publishing Infrastructure feature on a non-publishing site collection, the Save site as template link is removed from the Site Actions section on the Site Settings page. Language If language packs were installed on the web server, you can select a specific language to use together with the site template when you create a new site.
The user interface that appears on the site is displayed in the language that was selected when the site was created. Content and other items created by users are displayed in the language in which they are created. For more information, see Plan for multilingual sites in SharePoint Server and Install or uninstall language packs for SharePoint Servers and Navigation You can fine-tune your site's navigation experience by configuring unique navigation links in each part of your site's hierarchy.
Site navigation often reflects the relationships among the sites in a site collection. Therefore, planning navigation and planning sites structures are closely related activities.
For more information, see Overview of site navigation in SharePoint Server. In SharePoint Server publishing sites, you can use managed navigation to create a site navigation that is derived from a tightly managed taxonomy.
For more information, see Overview of managed navigation in SharePoint Server. Themes You can change colors and fonts on a site. For more information, see Overview of themes in SharePoint Server.
Regional settings Each site can have custom regional settings, such as locale, time zone, sort order, time format, and calendar type. Search Each site can have custom search settings. For example, you can specify that a particular site never appears in search results.
Apps You can install apps for SharePoint to deliver specific information or functionality to a SharePoint site. An app for SharePoint is a small, easy-to-use, stand-alone application that solves a specific end-user or business need.
Plan sites and site collections in SharePoint Server. Overview of site navigation in SharePoint Server. Overview of site policies in SharePoint Server. Skip to main content. As you develop your company Knowledge Base, you most definitely will need an ability to link between different Wiki pages you create. Linking pages in SharePoint is actually pretty cool. It will list all of the existing pages that you can link to.
Just choose one from the list and you are done! You can also link to future pages too. Say, you are developing a Wiki and first want to create a structure Table of Contents in place and then let your employees update content on the pages you have created. No problem at all! You will notice a dotted line appear under pages that you linked to, but where the pages themselves do not exist yet. To go ahead and create a page, just click on the page name with the dotted line and hit create on the pop-up message.
This will create a page for you that you or your users can then edit and save! An amazing feature that exists on all SharePoint pages, but I specifically find very useful with Wikis, is Page History functionality. It allows you to track the revisions of your pages and also compare the changes! Your Wiki will hopefully be a live document that will constantly be updated. So it will be important to see the changes made and sometimes compare pages to previous versions.
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